Administrative Dates & Deadlines

Please note that in case of a deadline on a particular calendar date, the time of the deadline is 11:59 PM clock time in the IAU office in Paris, France on that given date. In European winter, Paris clock time is UTC + 1 hour. In European summer, Paris clock time is UTC + 2 hours.

2025
July
Jul 15		Members who have been marked as 'Inactive' for 3 years will be removed from the IAU lists
September
Sep 15		DEADLINE for Letters of Intent for 2027 IAU Symposia, Focus Meetings, Division Meetings and Institutional Meetings
Sep 30		Letters of Intent Published
December
Dec 1		DEADLINE for Proposals for IAU Symposia, Focus Meetings, Division Meetings and Institutional Meetings at the General Assembly in 2027
Dec 15		DEADLINE for Nominations for the Gruber Foundation Cosmology Prize
Dec 15		DEADLINE for PhD Prize Application Submission
Dec 16		PhD Prize Application Submission Opens for Next Year
Dec 16		Opening for Nominations for the Gruber Foundation Cosmology Prize for Next Year
2026
January
Jan 1		DEADLINE for Items Submitted to go on the OM Agenda
Jan 31		DEADLINE for the Host of the next GA to create and maintain a GA web-site
Jan 31		DEADLINE for the Host of the next GA to create and maintain a GA web-site
March
Mar 1		DEADLINE for Applications for the Gruber Foundation Fellowship
Mar 1		DEADLINE for Items Submitted to go on the EC Agenda
Mar 15		GS to send to the Finance Committee the 2025 Financial Report and the Auditor's Report
Mar 15		DEADLINE: Annual Reports due for Divisions, Commissions and Working Groups
Mar 15		Upon Request by the IAU President, The Special Nomination Committee begins working on a proposal of nominations of individuals to serve on the future Executive Committee
April
Apr 1		Opening of the Call for The Gruber Foundation Fellowship Applicants to Submit their Applications for Next Year
Apr 15		Deadline for the Finance Committee to Provide the IAU General Secretary with the Annual Report on the Accounts
May
May 15		Announcement of Recipients of the Gruber Foundation Cosmology Prize
May 31		Applicants will be Notified by the IAU General Secretary of the Outcome of the Selection for the Gruber Fellowship and Announcement is Posted