Administrative Dates & Deadlines

Please note that in case of a deadline on a particular calendar date, the time of the deadline is 11:59 PM clock time in the IAU office in Paris, France on that given date. In European winter, Paris clock time is UTC + 1 hour. In European summer, Paris clock time is UTC + 2 hours.

2025
January
Jan 1	DEADLINE for Items Submitted to go on the OM Agenda
February
Feb 28	DEADLINE for signature of MoU between the next GA Host and the IAU
March
Mar 1	DEADLINE for Applications for the Gruber Foundation Fellowship
Mar 1	DEADLINE for Items Submitted to go on the EC Agenda
Mar 15	GS to send to the Finance Committee the 2024 Financial Report and the Auditor's Report
April
Apr 1	Opening of the Call for The Gruber Foundation Fellowship Applicants to Submit their Applications for Next Year
Apr 1	The Deadline for Submitting to the GS Bid Books Proposing to Host the IAU General Assembly in 2030 is April 1, 2025
Apr 15	Deadline for the Finance Committee to Provide the IAU General Secretary with the Annual Report on the Accounts
May
May 15	Announcement of Recipients of the Gruber Foundation Cosmology Prize
May 31	Applicants will be Notified by the IAU General Secretary of the Outcome of the Selection for the Gruber Fellowship and Announcement is Posted
May 31	Communication to the SOC of the Final Selection of Symposia
June
Jun 7	Accepted Individual and Junior Members Announced
Jun 15	PhD Prize Winners Announced
July
Jul 15	Members who have been marked as 'Inactive' for 3 years will be removed from the IAU lists
September
Sep 15	DEADLINE for Letters of Intent for 2027 IAU Symposia, Focus Meetings, Division Meetings and Institutional Meetings
Sep 30	Letters of Intent Published
November
Nov 18 - Nov 21	7th Shaw-IAU Workshop	Virtual Meeting
December
Dec 1	DEADLINE for Proposals for IAU Symposia, Focus Meetings, Division Meetings and Institutional Meetings at the General Assembly in 2027
Dec 15	DEADLINE for Nominations for the Gruber Foundation Cosmology Prize
Dec 15	DEADLINE for PhD Prize Application Submission